Background & Procurement
In 2010, the County Administrative Board conducted a procurement of “Document Template Management Tool”. The purpose was to “buy a tool for creating, using and managing dynamic document templates within all business areas”. Furthermore, the purpose was to “increase the use of document templates. Templates provide higher quality of the documents – correct corporate identity and content, as well as unified content (the same content for the same business area, regardless of user and county board) “.
Following an evaluation of the received responses from five suppliers, the selected and preferred product was SmartDocuments. The reason, among other things, is that “the presented solution from SmartDocuments is the solution that met all of the County Administrative Board’s requirements, and is also the alternative which was most economically advantageous”. Håkan Jönsson, from the County Administrative Board’s IT department and who participated in the evaluation, said, “this can be one of the most basic tools for our users.”
An important and mandatory requirement in the procurement was that the selected product could be integrated with Formpipe’s document and case management system, Platina. This was successfully demonstrated by SmartDocuments.
Document-intensive organisations have a lot of money to save if users can quickly create complete and accurate documents, documents with high-quality, with the correct content and the correct corporate identity. This has now been realised by the County Administrative Boards. Håkan Jönsson said that “with SmartDocuments, we have the opportunity to have full-time template designers and yet save a lot of time and money.”